Use this reference while preparing an issue or recording a return at the station. Follow Check and record a tool handover or Returns and restow for the complete procedure.
Identify and check an issue
| Field or control | What to enter | Checks and limits | If it is refused |
|---|---|---|---|
| Scan the tool, or Scan the borrower badge, then Find | The exact existing code, badge or current generated identity label in the selected scan mode. | The server accepts at most 120 Unicode characters, even though the scan field allows a longer entry. Codes and badges match exactly. Generated tool and borrower labels have different prefixes and must carry the current generation. | Check the scan mode and label. An old or wrong-kind label is not repaired by editing it. Ask the Supervisor to check an unknown or ambiguous code. A badge selects a borrower record; it does not sign that person in. |
| Borrower | The actual recipient from the available active borrowers. | A service-provider contact is excluded from the ordinary borrower list. | Check that this is an ordinary issue and the correct person. Use the supervised service handover procedure for a provider. |
| Job class (operator-declared) and Does this job have the nominated option? | Where shown, enter the exact job class and choose Yes, checked or No, checked from the actual work order. | Job class is bounded to 80 Unicode characters. Not checked yet is incomplete. Approved conditions select the task when you run the checks; the Approved task selector is then read-only. | Obtain the missing work-order facts. Do not guess the option or choose a different class to obtain a suitable task. |
| Approved task | Where task conditions are not in use, choose the actual task from the released list. | The active release and tool suitability govern the task. | Ask the Supervisor to review the task or release if the intended work is absent. |
| Planned use, in whole minutes | The full intended permitted-use interval, such as 480 for eight hours. | Use digits for a positive whole number without spaces, a sign, decimal point or leading zero. Maximum 43,200 minutes, also subject to the task's approved maximum. | Enter the real interval within the approved limit. If the work requires longer, obtain an authorised plan rather than understating it. |
| Return within, in whole minutes | The agreed return interval, separately from permitted use. | Positive whole minutes, maximum 129,600, no earlier than the end of planned use. | Correct a genuine input mistake. A later due-back time does not extend the permitted use or service qualification. |
Choose Check this handover after completing the fields. Changing the tool, borrower, task facts or durations discards the earlier check and physical confirmation. Check the resulting permitted-use and due-back times. For example, use 480 and return 1440 express eight hours of permitted use and a return within 24 hours, not permission to use the tool for 24 hours.
Record what actually came back
| Field or control | What to enter | Checks and limits | If it is refused |
|---|---|---|---|
| Observed condition | Good, Damaged or Unknown, needs review, according to the actual observation. | The condition is retained. A damaged or unknown return cannot take the clean direct-to-crib path. | Choose the truthful condition and an allowed review position. Do not choose Good merely to expose a crib destination. |
| Actual destination | The active position where the tool has physically been received or placed. | Ordinary review returns need a review position, including any position selected by the approved return rules. A direct crib return requires the applicable clean-return policy and current readiness checks. | Check the actual destination with the Supervisor. Do not name a permitted position where the tool has not been placed. |
| Who returned it, or what happened? (required) | Confirm or replace the initial borrower name with the actual return account. Use Someone else if appropriate. | Required text, at most 500 Unicode characters. The form collapses whitespace into a single line before submitting it. | Enter a concise, non-blank account of who returned it or what happened. An empty account does not complete the return. |
| Physical confirmation checkbox | Confirm the physical action described beside the checkbox. | Selecting a record or passing the checks does not tick this declaration. Changing the destination or observed condition clears confirmation. | Carry out and check the named physical action before confirming. |
A refusal of direct restow does not mean a truthful return should be hidden. The review route keeps the returned tool unavailable for the required checks. Continue with holds and discrepancies where the physical location or condition is disputed.