ToolCustody handbook
Record individual tool custody, check approved use and keep returns, holds and service evidence distinct.
Review edition · 25 October 2026
Search for general tasks or screen messages. Leave out customer details and private job data.
21 guides
ToolCustody
Start here: Owner
Prepare access, positions and site lifecycle controls.
OwnerYour roleStart here: Author
Prepare approved tool identities, tasks and suitability policies.
AuthorYour roleStart here: Reviewer
Review reference proofs and approve the unchanged revision.
ReviewerYour roleStart here: Supervisor
Manage opening custody, borrowers, holds and reviewed returns.
SupervisorYour roleStart here: Operator
Check eligibility, record deliberate handovers and return tools truthfully.
OperatorYour roleStart here: Viewer
Read asset custody and history without making operational changes.
ViewerReferenceRoles and actions: who can do what
Find the authority, authentication and review conditions for a task, with links to the working procedure.
Owner · Author · Reviewer · Supervisor · Operator · ViewerReferenceStation input reference: tool labels, time and return details
Enter exact identities, whole-minute intervals and truthful return details, and interpret refusals.
Supervisor · OperatorSite administrationPrepare access, positions and borrowers
Complete the administrative and operational prerequisites for a first crib.
Owner · SupervisorAuthoring and approvalPrepare references and approve the release
Save exact catalogue content and independently expected suitability examples.
Author · ReviewerSet-up and handoverConfirm the physical opening
Record observed custody without inventing historical issue evidence.
SupervisorEveryday workCheck and record a tool handover
Preview current eligibility, then confirm the actual physical issue.
Operator · SupervisorEveryday workRecord a return, review and actual restow
Receive unsuitable tools truthfully without making them ready automatically.
Operator · SupervisorExceptionsReview holds, missing tools and disputed custody
Retain observed facts while resolving the specific operational barrier.
Supervisor · Operator · ViewerRecords and evidenceSubmit and review service evidence
Bind the actual private source to one asset and make a separate human decision.
Supervisor · OwnerEveryday workCarry out a recorded spot check
Record observed assets against the check’s snapshot and retain discrepancies.
Operator · SupervisorTroubleshootingSettle uncertain actions and station problems
Recover the original command before repeating a physical action.
Owner · Operator · SupervisorRecords and evidenceRead history, prepare documents and retain an export
Separate asset identity, historical status, printing and complete records.
Supervisor · Operator · Viewer · OwnerSite administrationDrain, close and review recovery
Reopen only after current custody and reference reviews.
Owner · Supervisor · ReviewerWorked exampleWorked example: a qualified issue and damaged return
Follow one individual tool through its actual custody and review states.
Owner · Author · Reviewer · Supervisor · Operator · ViewerConnected workAllow a WorkSteps tool-readiness check
Record the exact approved task, receiving site and actor-to-borrower mappings, then withdraw deliberately when required.
Owner