Use History to establish what ToolCustody recorded for the exact individual asset. Check custody events, loans, returns, condition reviews, holds and service decisions together. An asset code identifies the record; its display name alone may be insufficient.
Read the sequence
Confirm the current asset and relevant loan identity. Read issue and return times with permitted-use and due-back limits. A late return does not extend approved use. An incident or spot-check observation may preserve existing custody while recording a discrepancy.
Read service acceptance, rejection, supersession and revocation as decisions about the retained source and scope. Private original service files have separate Supervisor permissions. A Viewer seeing qualification status does not automatically gain access to those originals.
Prepare or use a document
A Supervisor can prepare supported asset identity and historical status PDFs. Current permitted Operators and Viewers can download prepared documents; operational roles govern physical PrintStation submission.
Check the selected asset and document kind before preparation. An identity label identifies the asset and its generation. A historical status snapshot describes the recorded state when generated. Neither guarantees current eligibility for a new borrower, task and use interval.
Where PrintStation is enabled, use the offered permitted destination and inspect the print-intent outcome. Reconcile the original intent after a missing answer. Do not regenerate an equivalent document to bypass uncertain output. A generated PDF, accepted submission and confirmed physical print are different facts. Follow the PrintStation handbook for attended output.
Keep a complete export
An Owner or Supervisor with recent authentication can request the complete export. It contains retained domain records, documents, authoring and command evidence, with defined secrets and temporary station or issue preparation excluded. It is an export of ToolCustody's records, not an unlimited archive or automatic restoration bundle.
Store it through your organisation's approved process and retain its identity and inventory. It cannot reconstruct movements that were never recorded. Before an agreed site exit, check that the required archive is usable and reconcile the actual outstanding custody.
If a document or export is unavailable, retain the request or file identity and report the stated failure. Do not replace a missing historic file and call it the original. Use recovery and closure for stopping or restoring site operation.