StoresFlow owns the physical material ledger. SmartFACT Purchasing owns suppliers, purchase requests, orders and commitments. A connection lets them exchange need and receipt information without making a purchase order equivalent to stock on the shelf.
Read the replenishment position
Open an item in Stock. Check Available, Reorder point, Target, On order, Suggested need and Purchasing request. Available excludes held, expired and committed stock. Reordering ignores count freezes, although a physical movement still checks them.
When Purchasing is not connected, the item labels its gap as excluding anything on order. When current on-order information is unknown, a displayed last-known value is historical and excluded from current suggested need. Do not treat either state as a confirmed zero commitment.
A supervisor can acknowledge a low-stock review without buying anything. A removed Purchasing request stays distinct from a recovered stock condition. Where Raise again is offered, use it with a reason after reviewing the current need rather than creating another unrelated request.
Receive the approved line
In Expected deliveries, search for the order or item and read the ordered, received and outstanding quantities. The observation time matters when Purchasing is unreachable. Receive this line starts the stock receipt with the line context; the current authority is checked again before recording.
A warning that the current revision was not sent is a communication issue. The screen explicitly distinguishes this from approved receipt authority. Record only the actual physical arrival and follow receiving.
Resolve the report, not another receipt
Receipt reports shows how recorded physical receipts were reported to Purchasing. If a report needs attention, investigate its transaction and status. The supervisor can use Retry the original report for an open reporting review with a reason. This retries the existing report, not the stock movement.
For example, 80 of 120 ordered washers may be physically received while report delivery is unresolved. The 80 must not be received again merely to make Purchasing catch up. Reconcile or retry the original report and keep the 40 not yet arrived outstanding.
If an authorised correction concerns a closed commitment, use its connected correction checks. Never infer write authority to another product from a visible link. See the Purchasing handbook for its own approval, sending and commitment rules.