Investigate a discrepancy before changing a balance. Use the original movement, a fresh physical observation and the exact material, lot and bin. A hold can protect stock while the facts are established; an acknowledgement records review without correcting quantity.
Record an ordinary adjustment
Choose Adjust stock, select the material and bin, then add or remove an exact positive quantity. The home bin can be the initial selection, so check the actual bin before proceeding. Choose the reason offered for that direction, such as Damaged, Missing, Found or Other. Other requires a note.
Confirm the material, bin and quantity and choose Check and record adjustment. A current working station, physical checks and recent Accounts verification are required. Non-negative balances, holds and count freezes still apply. A removal can release unpicked allocations and create a demand shortfall, which the supervisor must then review.
Preserve a receipt correction's connection
A quantity wrongly recorded against a named receipt needs the receipt-correction review path, including the original transaction and evidence. An ordinary reason-coded adjustment does not create a Purchasing receipt report. Do not use it to imply that a supplier delivered a different amount without preserving the receipt relationship.
Where the Purchasing commitment is already closed, the correction must pass the current connected authority checks. A refusal is not permission to change the order or fabricate another receipt. Resolve the cross-product discrepancy with the responsible purchaser.
Hold and release deliberately
In Holds and shortfalls, choose the precise scope and a reason for a hold. Read existing holds before adding another. Release a hold only with supervisor authority, the required current verification and a reason supported by the investigation. Releasing a hold does not prove that a quarantined condition, count freeze or other independent barrier is cleared.
Close the right review
Acknowledge review only leaves the stock as recorded. Low stock can remain low after acknowledgement. A delivery or return review can close through an actual usable put-away, condition change or reasoned acknowledgement. A hold review closes when the hold is released. A demand shortfall closes when reservations and issues cover the demand.
Retain the evidence and closure reason. Before handing over, distinguish corrected quantity, acknowledged warning and remaining physical restriction so the next person does not assume all three were resolved.