# Keep every reviewed revision

Create a correction and inspect both the unchanged original and latest revision.

Source: https://help.smartfact.ai/tagbench/guides/retained-revisions

Audience: Operator

## Keep every reviewed revision

1. **Make an informal observation tag**

   Make an informal observation tag.

   This lesson uses a synthetic item. A reviewed tag records an observation only; it never holds stock, isolates equipment or grants approval.

2. **Keep the exact item code**

   Keep the exact item code.

   Enter 000017. Scanning only fills the code; it creates no tag until you deliberately review the note.

3. **A repeated scan creates no extra tag**

   A repeated scan creates no extra tag.

   Enter the same code again. You remain in the capture step; a repeated reading never creates a new tag.

4. **Describe what needs attention**

   Describe what needs attention.

   Continue to the observation. The identifier remains exact, including its leading zeroes.

5. **Choose an observation reason**

   Choose an observation reason.

   Review storage asks someone to look at the item; it is not a stock or safety decision.

6. **Record what you saw**

   Record what you saw.

   Keep the note factual and clear. It is a local claim, not an authenticated audit.

7. **Add a readable description**

   Add a readable description.

   The description helps someone read the tag; it never changes the exact captured identifier.

8. **Declare the observed location**

   Declare the observed location.

   This location is the writer’s claim, not live inventory or proof of where the item is now.

9. **Create one reviewed tag**

   Create one reviewed tag.

   The genuine domain code freezes revision 1. Review its exact identifier and wording before downloading.

10. **Start a correction**

   Start a correction.

   A correction appends a new reviewed revision. It never changes the wording on an earlier downloaded tag.

11. **Write the corrected observation**

   Write the corrected observation.

   Keep the earlier note in history and record the corrected observation as new wording.

12. **Create revision two**

   Create revision two.

   Review the correction deliberately. Revision 1 remains available exactly as it was.

13. **Inspect the retained first revision**

   Inspect the retained first revision.

   The original note remains unchanged. Choosing an earlier revision changes the preview and which revision a PDF would use.

14. **Return to the latest revision**

   Return to the latest revision.

   Revision 2 contains the corrected wording. Neither revision is an organisational approval.

[Watch or practise this chapter](https://help.smartfact.ai/tagbench/demo?guide=retained-revisions&chapter=retained-revisions)