# Archive and restore locally

Personal annotations never send a stock, maintenance or quality instruction.

Source: https://help.smartfact.ai/tagbench/guides/local-annotations

Audience: Operator

## Archive and restore locally

1. **Make an informal observation tag**

   Make an informal observation tag.

   This lesson uses a synthetic item. A reviewed tag records an observation only; it never holds stock, isolates equipment or grants approval.

2. **Keep the exact item code**

   Keep the exact item code.

   Enter 000017. Scanning only fills the code; it creates no tag until you deliberately review the note.

3. **A repeated scan creates no extra tag**

   A repeated scan creates no extra tag.

   Enter the same code again. You remain in the capture step; a repeated reading never creates a new tag.

4. **Describe what needs attention**

   Describe what needs attention.

   Continue to the observation. The identifier remains exact, including its leading zeroes.

5. **Choose an observation reason**

   Choose an observation reason.

   Review storage asks someone to look at the item; it is not a stock or safety decision.

6. **Record what you saw**

   Record what you saw.

   Keep the note factual and clear. It is a local claim, not an authenticated audit.

7. **Add a readable description**

   Add a readable description.

   The description helps someone read the tag; it never changes the exact captured identifier.

8. **Declare the observed location**

   Declare the observed location.

   This location is the writer’s claim, not live inventory or proof of where the item is now.

9. **Create one reviewed tag**

   Create one reviewed tag.

   The genuine domain code freezes revision 1. Review its exact identifier and wording before downloading.

10. **Archive a personal observation**

   Archive a personal observation.

   Archive changes only the local annotation. No stock hold, quality release or machine instruction is sent.

11. **Restore the local annotation**

   Restore the local annotation.

   Restoring the tag changes your local list only. Its revision history remains intact.

[Watch or practise this chapter](https://help.smartfact.ai/tagbench/demo?guide=local-annotations&chapter=local-annotations)