# Prepare supplier terms for review

Edit a prepared supplier item and freeze the checked release for another person.

Source: https://help.smartfact.ai/purchasing/guides/purchasing-prepare-catalogue

Audience: Author

Sarah Hughes is signed in with only the Author role. November purchasing terms is already a prepared draft containing the current suppliers, exact conversions, rules and saved checks. October purchasing terms remains active.

## Prepare supplier terms for review

1. **Open catalogue releases**

   Open catalogue releases.

   Authors prepare supplier data and rules for independent review. Your Author role cannot activate a release.

2. **Open the November draft**

   Open the November draft.

   November purchasing terms is a prepared draft based on the reviewed October catalogue. Check it before editing.

3. **Edit the bolt supplier item**

   Edit the bolt supplier item.

   Choose BOLT-M8-100. Preserve the existing identity, one-box pack and exact 100-piece conversion.

4. **Set the reviewed supplier lead time**

   Set the reviewed supplier lead time.

   For these November terms, the supplier has agreed seven days. Enter 7 without changing the order unit or conversion.

5. **Save the item in the draft**

   Save the item in the draft.

   Save the reviewed supplier terms. Saving a draft does not change the active catalogue used by orders.

6. **Run the saved checks and freeze**

   Run the saved checks and freeze.

   The saved examples must pass. Freezing preserves this exact content for a different reviewer and prevents further editing until it is sent back.

[Watch or practise this chapter](https://help.smartfact.ai/purchasing/demo?guide=purchasing-prepare-catalogue&chapter=prepare-catalogue&audience=office)

A frozen release is not active. Ask an independent Reviewer to inspect the checks and the effect on current requests. Do not ask for another role merely to approve your own work.