# Approve an order and check on order

Review another person's submitted draft and check the approved outstanding quantity.

Source: https://help.smartfact.ai/purchasing/guides/purchasing-approve-order

Audience: Supervisor

Sarah Hughes is signed in with only the Supervisor role and a recent security check. Sam has already submitted Draft 2 for one box of M8 bolts under the reviewed approval rule. The separate calibration order and 150-piece queue request remain unchanged.

## Approve an order and check on order

1. **Open approvals**

   Open approvals.

   Approvals lists the current revisions waiting for a supervisor. Open the submitted draft to review its exact quantities and delivery details.

2. **Open Sam's submitted draft**

   Open Sam's submitted draft.

   Sam has submitted Draft 2 for one box of 100 bolts. Check its quantity, delivery address, requested date and reviewed approval rule.

3. **Read the quantity explanation**

   Read the quantity explanation.

   The order covers a separate 100-piece request with one box. Check the saved explanation before you approve it.

4. **Approve the reviewed revision**

   Approve the reviewed revision.

   Approve revision 1 using current Supervisor authority and recent identity verification. Approval records the commitment and order reference; it does not prove a supplier send.

5. **Check the outstanding commitment**

   Check the outstanding commitment.

   On order shows approved quantities still outstanding. The newly approved bolt line contributes 100 pieces.

6. **Read the approved line**

   Read the approved line.

   Open M8-ZP and check HP-PO-01002 in the order history. Physical receipts remain the source product's responsibility.

[Watch or practise this chapter](https://help.smartfact.ai/purchasing/demo?guide=purchasing-approve-order&chapter=approve-order&audience=office)

Approval creates a commitment. It does not confirm that the supplier was told or that stock arrived. Follow the separate sending workflow and use StoresFlow for physical receipts. Never repeat an uncertain approval under a new action identity.