# Independently activate supplier terms

Review another person's frozen release and record the activation decision.

Source: https://help.smartfact.ai/purchasing/guides/purchasing-activate-catalogue

Audience: Reviewer

James Whitaker has only the Reviewer role and a recent security check. Sarah Hughes authored and froze November purchasing terms. October purchasing terms is still active at the start, and self-review is not enabled.

## Independently activate supplier terms

1. **Open the release list**

   Open the release list.

   Use the Reviewer role to inspect another person's frozen supplier terms. A recent security check is required for activation.

2. **Open Sarah's frozen release**

   Open Sarah's frozen release.

   Sarah prepared November purchasing terms and its saved checks passed. James has not authored or changed this release.

3. **Inspect the retained review evidence**

   Inspect the retained review evidence.

   Read Changes to review against October purchasing terms. This retained release has no catalogue or rule changes. For a changed release, inspect every before and after value, especially highlighted ordering contacts and addresses. Then inspect the checked content and affected requests; fingerprints alone are not a review.

4. **Record what you reviewed**

   Record what you reviewed.

   Keep a meaningful reason for activating these terms and the checks you made.

5. **Activate the independently reviewed release**

   Activate the independently reviewed release.

   Make the checked November terms current. Existing approved order documents keep their recorded terms.

[Watch or practise this chapter](https://help.smartfact.ai/purchasing/demo?guide=purchasing-activate-catalogue&chapter=activate-catalogue&audience=office)

The new release governs subsequent decisions. It does not rewrite approved orders, create physical receipts or prove that a supplier was contacted. Send a release back when its evidence is incomplete.