# Manage site people and working stations

Restrict central grants, enrol a working position and hand over station access safely.

Source: https://help.smartfact.ai/manuals/storesflow/team-and-stations

Review edition: 25 October 2026

Roles: owner, supervisor, operator

An owner manages **Team and stations** at the real site. Operators and supervisors select a working station for floor recording. A station identifies the working position; it is neither a person's sign-in nor proof that material moved.

## Assign the work to the right person

Open **Team and stations** and check **People at this site**. **Follows the roles granted in Accounts** means the person follows central grants; **Roles are restricted at this site** means a local restriction also applies. Use the role checkboxes and **Save roles** for the intended person. Local roles cannot widen the person's Accounts grant. Arrange missing central access through **Manage the organisation in Accounts** and [manage access](/manuals/accounts/manage-access).

Use the separate people search and next-page controls if someone is absent from the current page. Check **Removed or waiting** before concluding that the person has no central access. Save the appropriate permitted roles to assign them again. **Remove from site** retains their history; it is an access decision, not a way to remove their stock records.

Changes to people and stations require recent Accounts verification. An owner who receives or supervises material also needs the relevant operational role. See [roles and actions](/manuals/storesflow/roles-and-actions) before assigning a handover.

## Enrol and select the actual station

Under **Stations**, enter **New station name** and choose **Add station**. Use a name that distinguishes the actual working position. Search the stations separately from the people list.

On a floor task, the operator or supervisor chooses the intended station by its displayed name. **Search stations**, **Show all stations**, **First stations** and **Next stations** change the offered list while preserving entered task values. Selecting a station establishes that person's current signed-in station session and invalidates earlier sessions for that station and their earlier station session at this site. Agree who is taking over before selecting an occupied working position.

A retired station cannot provide current floor authority. **Retire station** is the removal control. If an already-retired row offers **Restore station**, do not rely on it to restore operation: the current action records retirement. Ask the owner or support to arrange an active working position and retain the retired station's history.

## Resume after station authority changes

Inactivity, a later selection, retirement, a site authority change or recovery can invalidate the station session. Confirm your own sign-in and the actual station, then establish current authority before preparing a movement again. Settle any unconfirmed original recording first using [uncertain results](/manuals/storesflow/uncertain-results). A new station selection does not settle an earlier material or print outcome.

The owner can set recent scan history through the site's scan-history control. This changes the number of recent scans shown; it does not alter the material identity or authorise a movement. Perform scanner checks at the real working position before relying on it for production.

## Hand over administration evidence

Give the next person the organisation and site, assigned role combination, station name and any unresolved original recording. Record whether the obstacle is a central grant, local restriction, retired station or expired station session. Keep a stock discrepancy with its supervisor rather than changing access to conceal it. Continue operational setup through [site setup and opening](/manuals/storesflow/setup-and-opening).