# Prove and release reuse policies with independent examples

Specify exact permitted uses, inspect deterministic rule proof and independently activate a frozen policy.

Source: https://help.smartfact.ai/manuals/reclaimstation/policies-and-examples

Review edition: 25 October 2026

Roles: author, reviewer

Reuse policy states which exact part revision may be used for which customer references and uses. It can also carry deterministic routing and eligibility conditions. Prepare its expected behaviour from the agreed source before examining a candidate's results.

## Draft exact permission and rules

In Permitted reuse, choose Draft a reuse policy. Enter the policy name, exact part code and revision, permitted customer references and permitted uses. Each reference and use is an exact entry; missing information and unmatched values grant nothing.

Use the supported Structured rules JSON editor for the complete rules. If an approved method can supply a starter structure, read it and supply your own intended conditions and independently chosen examples. The starting structure cannot decide the policy meaning or create passing expectations for you.

Cover successful matches, refusals and required blocking cases. Include a case that is physically plausible but forbidden by customer or use, plus cases for missing facts and relevant route or expiry boundaries. The expected outcomes and selected-rule expectations should express the agreed process independently.

## Inspect the saved proof

Save draft policy, then use Check current saved policy proof. Inspect each expected outcome, actual result and rule selection. Read the saved body hash and warnings about finite examples. Passing the displayed cases does not prove every intention, so add missing evidence before asking for review.

Plain-English authoring, when available, prepares a proposal. Review its meaning and context before adoption. An adopted proposal remains a draft change. Approved rules run without an AI connection.

## Freeze and activate independently

Freeze draft for review submits the exact content. A different Reviewer checks the complete policy, current proof, expected outcomes and reason before Approve and activate. Versions enrolled in SmartFACT Automation retain that independent review there; native approval cannot bypass it.

Activation supersedes the prior approved policy for the same exact part revision and invalidates affected active reservations. Ask the supervisor to inspect the impact and reserve again under current rules. Withdrawal also requires an explicit Reviewer decision and reason. Neither action rewrites earlier physical installation events.