# Interpret workspace usage and capacity

Separate retained limits, rolling budgets, plan allowances and original requests.

Source: https://help.smartfact.ai/manuals/labels/workspace-usage

Review edition: 25 October 2026

Roles: owner, supervisor, viewer

Owner, Supervisor and Viewer can read the permitted **Workspace usage** view. It reports retained records at the shown observation time. It does not reserve capacity, change a plan or give permission to perform the linked action.

## Check scope before using a number

Open **Account → Workspace usage** and confirm the site and **Observed** time. Read each resource's scope, used/limit count and remaining capacity. A draft-specific budget is different from a site-wide retained limit or an organisation plan allowance.

**Station and retained capacity** describes implementation safeguards. Those counts are not commercial rule/template allowances. A free slot does not grant execution authority. Use the row's Review link to inspect appropriate existing records rather than creating more drafts to evade a limit.

Where a plan summary is supplied, read it separately and use [Accounts subscriptions](/manuals/accounts/subscriptions-and-usage) for offered organisation billing controls. A read-only counter is not permission to alter a charge or a promise that another request will be admitted.

## Distinguish rolling and retained limits

**Rolling 24-hour budgets** release capacity as individual entries age out, not at midnight. Entries exactly on the boundary still count; failed and unfinished compilation requests can consume capacity. Use the row's next-release time where shown.

Retained records can instead show **No scheduled reset**. Review and reuse suitable work, export supported evidence and discuss the actual capacity with the administrator/support. Do not expire history or change identities merely to bypass a retained limit.

Inspect **Draft and verification budgets** for the selected draft type and revision. Capacity can change while another person works. Each actual action rechecks its own limits and other safeguards, including short throttles and concurrent-work controls.

## Investigate the original request

Compilation totals and pending/unfinished states describe authoring work, not published releases or physical printing. At a refusal, keep the original draft, revision and request reference. Review that outcome before deliberately starting new work when capacity returns.

A later capacity change does not settle an earlier unknown print or publish an unapproved candidate. Use the appropriate [rule workflow](/manuals/labels/rules), [release procedure](/manuals/labels/examples-and-releases) or [printing investigation](/manuals/labels/uncertain-output).