# Retain and inspect private monochrome artwork

Understand accepted PNG inputs and the current image-placement boundary.

Source: https://help.smartfact.ai/manuals/labels/private-images

Review edition: 25 October 2026

Roles: author, reviewer

**Private images** retains monochrome artwork for this site's library. Author uploads it; Author or Reviewer can inspect the retained preview. The current screen explicitly states that placing images on labels is not available. Retaining artwork therefore does not add it to a layout or publish a changed label.

## Prepare an accepted image

Open the private image library from the label-design workflow. Check the retained count and current upload availability before choosing a file.

Use a still, non-interlaced PNG no larger than 256 KiB, at most 1,024 pixels on either side and at most 262,144 pixels in total. All limits apply together: a permitted width alone is not enough. The importer checks the actual file content rather than trusting its extension or supplied media type.

Transparency becomes white. Colour and grey pixels become black or white without dithering. The original file and its metadata are not retained. Keep an approved original separately through the organisation's artwork process if needed.

## Retain and inspect

Enter a meaningful **Image name**, choose the **PNG file** and select **Retain image**. Read any refusal and correct the actual format, bounds or site/library condition. Renaming an unsupported file to .png does not convert it.

Inspect the retained monochrome preview, especially fine details and small text. Check the shown dimensions and identity against the intended artwork. A normalised image is immutable. Uploading identical normalised pixels reuses the retained image and its original name rather than silently replacing it.

A library that is full or a site held for recovery can disable uploads. Do not remove unrelated records, change identities or use another site to conceal that condition. Retain the intended file details and ask the responsible Author/Owner about the actual limit or recovery state.

## Hand over the correct result

Give the Author or Reviewer the retained image reference, dimensions and preview observation. Keep the present placement limitation explicit in any layout requirement. Do not promise a customer that the artwork will appear on a label because its library upload succeeded.

Use [layout proofs](/manuals/labels/layouts) for supported label objects and the normal reviewed release path for changes that the editor supports. Neither an artwork preview nor a layout proof qualifies physical printer output.