# Print labels for a production job

Check a work-order revision, prepare its label and follow the accepted run.

Source: https://help.smartfact.ai/manuals/labels/print-a-job

Review edition: 25 October 2026

Roles: operator, supervisor

Use this procedure for individual production-job labels. You need Operator or Supervisor, a published workflow and a station ready for the required printing route.

## 1. Find and check the work

Open **Production jobs**. Click or tap the reference field before using a keyboard scanner. Scan or type the exact reference. Enter or Tab terminates a keyboard scan; do not add or remove characters to force a match.

On the job page, compare the reference, customer, revision, stage and line with the work in front of you. If there are several lines, select the one you actually need. Do not prepare every line merely because they share a work order.

If no job is found, check the scanned text and ask the Supervisor whether that revision was imported. Repeated scanning does not import a missing job.

## 2. Prepare the label

Use the line's preparation control. The published rules select and check the label. If the job has a reviewed operator form, complete the applicable fields and required reason before preparation.

A refused preparation has not become an accepted label run. Read the stated reason. Missing customer mappings, incompatible source values or required information need investigation; choosing an unrelated job is not a correction.

## 3. Review content and quantity

On **Review your label**, inspect:

- The product and customer codes, including leading zeroes and any customer-specific value.
- The text and barcode content relevant to your site procedure.
- The label size and resolution. The screen preview is fitted to its available space.
- **Units**, **Copies per unit** and **Total labels**.
- The station notice and intended printer destination.

Use **Open PDF proof** if you need to inspect the retained proof. Do not print the proof manually as a workaround for the controlled production route.

If a value is wrong, stop before acceptance. Tell the Supervisor the reference and what you expected. A preview can expire or become invalid when source data, configuration or recovery state changes; prepare and review again when instructed.

## 4. Accept the run

Use the acceptance action only when the checks pass. Acceptance records the chosen work. At a routed PrintStation station it also sends the work towards the named destination automatically. At an attended station, follow the PrintStation panel instructions.

If the page offers **Open accepted run**, use that link. Do not start new work just because you are unsure whether an earlier acceptance succeeded.

## 5. Follow and collect the output

Open the accepted run. Read **Copies and outcomes** and **Run history**. The run keeps the stored label and its attempts. Confirm which copies were sent and their present state before taking further action.

Check the physical labels at the agreed printer. Submission means the software accepted printing work; it does not prove physical output. If a copy is uncertain, stop and follow [uncertain output](/manuals/labels/uncertain-output). If a replacement label is needed, ask a Supervisor to review an [exact reprint](/manuals/labels/reprint).