# LabelRules handbook Choose the right labels, review their content, print through PrintStation and control changes to production. Source: https://help.smartfact.ai/manuals/labels Review edition: 25 October 2026 ## Guides and help pages - [Start here: Operator](https://help.smartfact.ai/manuals/labels/operator): Find the right job, review the label and quantity, and follow the print outcome. - [Start here: Supervisor](https://help.smartfact.ai/manuals/labels/supervisor): Import work, oversee label runs, authorise exact reprints and investigate exceptions. - [Start here: Author](https://help.smartfact.ai/manuals/labels/author): Prepare layouts, rules, forms and data mappings, then freeze saved work for review. - [Start here: Reviewer](https://help.smartfact.ai/manuals/labels/reviewer): Check frozen changes and evidence before publication, and review a rollback when needed. - [Start here: Owner](https://help.smartfact.ai/manuals/labels/owner): Set up the site, people and printing, and manage recovery, exports and closure. - [Start here: Viewer](https://help.smartfact.ai/manuals/labels/viewer): Find jobs, follow run history and interpret the evidence without changing production. - [Who can do what in LabelRules](https://help.smartfact.ai/manuals/labels/roles-and-actions): Find the role for a task, then check site access, release controls and printing conditions. - [Enter job references, form answers and reprint evidence](https://help.smartfact.ai/manuals/labels/input-reference): Check exact number/date formats and distinguish general form values from stricter correction fields. - [Print labels for a production job](https://help.smartfact.ai/manuals/labels/print-a-job): Check a work-order revision, prepare its label and follow the accepted run. - [Authorise an exact reprint](https://help.smartfact.ai/manuals/labels/reprint): Choose the retained copies, explain the reason and account for possible duplicates. - [Handle uncertain PrintStation output](https://help.smartfact.ai/manuals/labels/uncertain-output): Investigate a lost printer answer without creating uncontrolled duplicate labels. - [Create and check a label layout](https://help.smartfact.ai/manuals/labels/layouts): Edit saved layout geometry and inspect the renderer proof before release review. - [Draft a rule in plain English](https://help.smartfact.ai/manuals/labels/rules): Save the intended condition, review a proposal and prove the expected behaviour. - [Verify examples and publish a release](https://help.smartfact.ai/manuals/labels/examples-and-releases): Keep intended outcomes, frozen candidates, verification and publication distinct. - [Review and activate a rollback](https://help.smartfact.ai/manuals/labels/rollback): Check a retained release against current conditions before making it live again. - [Complete a reviewed operator form](https://help.smartfact.ai/manuals/labels/operator-forms): Supply the required answers and reason for a selected job line before label preparation. - [Prepare forms, reference data and source mappings](https://help.smartfact.ai/manuals/labels/forms-and-data): Check the inputs production uses as carefully as the label layout. - [Import production jobs or stores locations](https://help.smartfact.ai/manuals/labels/import-work): Choose the supported file type, check the import result and preserve exact source values. - [Check and print a label list](https://help.smartfact.ai/manuals/labels/label-lists): Review held rows before accepting a CSV for controlled delivery to a routed printer. - [Set up and qualify LabelRules printing](https://help.smartfact.ai/manuals/labels/printer-setup): Connect the correct PrintStation route and check this product’s label on the real printer. - [Read history and export retained records](https://help.smartfact.ai/manuals/labels/history-and-exports): Distinguish label content, printing evidence, selected history exports and complete site exports. - [Review recovery holds and close a site](https://help.smartfact.ai/manuals/labels/recovery-and-closure): Restore confidence in work before resuming, and preserve records before closure. - [Worked handover: the label may already have printed](https://help.smartfact.ai/manuals/labels/worked-handover): Keep a print uncertainty separate from content changes and exact reprint approval. - [Review and expire retained label history](https://help.smartfact.ai/manuals/labels/history-retention): Separate policy adoption, private export and irreversible expiry. - [Prepare a reviewed defect report for manual handover](https://help.smartfact.ai/manuals/labels/defect-reports): Inspect the exact saved content and download it without changing production. - [Retain and inspect private monochrome artwork](https://help.smartfact.ai/manuals/labels/private-images): Understand accepted PNG inputs and the current image-placement boundary. - [Verify a form from raw source through to the label](https://help.smartfact.ai/manuals/labels/form-workflow-proof): Keep transient trials, independent form examples and whole-workflow proof separate. - [Review portable workflow evidence at the receiving site](https://help.smartfact.ai/manuals/labels/portable-workflow-review): Inspect signed and local proofs without confusing review with signing or activation. - [Manage local access and publication controls](https://help.smartfact.ai/manuals/labels/people-and-release-controls): Restrict central grants and apply the site’s optional additional release checks. - [Understand virtual and direct QZ printer workflows](https://help.smartfact.ai/manuals/labels/direct-qz-workflow): Use only the offered qualified local workflow and preserve the PrintStation boundary. - [Interpret workspace usage and capacity](https://help.smartfact.ai/manuals/labels/workspace-usage): Separate retained limits, rolling budgets, plan allowances and original requests.