# Start here: Owner

Set up the site, people and stations, and preserve complete records.

Source: https://help.smartfact.ai/manuals/kitproof/owner

Review edition: 25 October 2026

Roles: owner

As Owner, prepare KitProof for your organisation. Owner authority covers administration and complete site exports. It does not let you configure requirements, import jobs, check kits or decide exceptions unless you also hold the relevant working role.

## Prepare people and places

Sign in through Accounts, select the correct organisation and use Set up where offered. Confirm the site name and timezone. Invite colleagues and grant KitProof roles in Accounts, then inspect their assignments in Team & stations. A restriction saved here only narrows central grants.

Enrol recognisable station names. Arrange an Author for configuration, a Reviewer for activation, a Supervisor for job imports and exceptions, and Operators for kit checks. A Viewer can read permitted history without changing production.

## Change access carefully

Review station use before retirement. KitProof refuses retirement while a station owns an in-progress attempt with a live lease. Arrange an authorised pause or handover and inspect current state before trying again. Removing a person retains their history; their return requires the proper local assignment.

Use [site preparation](/manuals/kitproof/site-setup) and [Accounts access](/manuals/accounts/manage-access). If you need to do production work yourself, obtain its explicit role rather than using another person's session.

## Preserve records

The Complete export section on Overview is available to an Owner or Supervisor. Preparing and downloading require recent Accounts authentication. This is the Owner's exception to ordinary production-record restrictions.

Read [history and exports](/manuals/kitproof/history-and-exports) before moving or ending use of a site. Keep the archive safely and check that it contains the required retained records. Account and recovery decisions should be agreed with the responsible organisation administrator and support; downloading an export does not close the site or cancel its subscription.