# Start here: Owner

Prepare access and site operation without taking quality authority.

Source: https://help.smartfact.ai/manuals/checkstation/owner

Review edition: 25 October 2026

Roles: owner

As Owner, set up CheckStation's site, people and stations and manage its operational state and complete archive. Owner authority does not grant inspection, plan authoring or quality release authority.

## Prepare the site

Choose the correct organisation after Accounts sign-in and use Set up where offered. Check the site name and timezone. Invite people and grant product roles in Accounts, then inspect local assignments in Team & stations. Enrol stations with names operators recognise.

Arrange Authors for approved plans and instrument preparations, independent Reviewers for their approvals, Supervisors for units and quality decisions, and Operators for manual inspection. A Viewer reads permitted records. Holding an administrative role cannot substitute for any of those responsibilities.

## Open only an agreed operating scope

Site operations shows admission state and qualification evidence. An open site admits new work. Draining prevents new starts while authorised work and decisions are resolved. Closure requires resolved work and a current acknowledged archive.

Agree real inspection methods, source context, devices and operating arrangements with the responsible people. Software configuration alone does not approve a manufacturing method, scanner or printer.

## Keep the site record

Use Complete site export in Site operations. Wait for the queued preparation to finish, download the archive, verify it under your organisation's process and acknowledge the exact current archive when required. Site changes can make an earlier archive unsuitable for closure.

After recovery, the technical review returns the site to draining; it does not release units. Quality holds and inspection restarts need their separate operational review.

Read [site preparation](/manuals/checkstation/site-setup), [archive and closure](/manuals/checkstation/archive-recovery-and-closure) and [Accounts access](/manuals/accounts/manage-access).