# Read result versions and current quality records

Retain original results while checking later corrections, holds and release changes.

Source: https://help.smartfact.ai/manuals/checkstation/history-and-reports

Review edition: 25 October 2026

Roles: operator, author, reviewer, supervisor, viewer

Use Records for the exact unit and attempt being reviewed. The list shows bounded recent matches; search the exact unit code to narrow its retained history. A missing row in a broad list is not proof that no inspection exists.

## Identify the record

Check source namespace, unit code, context revision, plan release and attempt number. Read completion, result and disposition separately. A completed inspection can be held, and a conforming inspection can require Supervisor release.

Inspect Source details and inspection history, All readings, including corrected entries and Saved result versions. A correction preserves the original observation and appends a new result where applicable. A retest has its own successor identity and complete evidence.

Read holds, rejected evidence, instrument revocations and later release changes alongside the original result. Do not interpret a historic released result as current permission after a later hold or correction.

## Download the appropriate report

Use the permitted result JSON or PDF for the selected result version. Check the unit, attempt, source and release identities and report time before retaining it. The current-record endpoint reflects the application's current record; saved result versions retain their original meaning.

Read retained evidence through its authorised link and retain its purpose and exact file identity. A file hash establishes which retained bytes are referenced, not that the observation or method was physically correct.

A prepared identity label identifies a station or unit. It does not measure the unit or establish release. A result PDF and a physical print also have different outcomes. Where printing is enabled, use the existing print-intent result and reconcile uncertainty rather than creating an equivalent new document to bypass it. Follow the [PrintStation handbook](/manuals/printstation).

## Explain the whole decision

When handing over evidence, identify the original attempt, any correction, full successor and current disposition. State which report version includes the decision being discussed. A later download of an older result is still that older result.

Viewer access is read-only. Plan Authors and Reviewers can read records but require their separate permissions for specific private evidence. Owner-only authority does not expose routine production records; its complete archive is a distinct administrative path.

For site-wide retention, use [archive, recovery and closure](/manuals/checkstation/archive-recovery-and-closure). For an unavailable report, retain its result or document identity and stated failure for the responsible Supervisor or support.

## Recover a retained print submission

An Operator or Supervisor can open Recover or review print intents and Load retained print intents. Operators see their own submissions; Supervisors can review the site. Find the original intent by its identity, document hash, destination and time, then use Check retained print intent.

Only after a fresh check confirms no external job, with the document still current, can the original submitting actor use Retry this exact retained print request. An attended retry needs a desktop workstation. If the document is no longer current, checking the earlier outcome does not make it printable again.

A Supervisor with recent Accounts authentication can expand Request cancellation of unleased copies, enter Reason for print cancellation and use Request cancellation. PrintStation determines which copies remain cancellable. This cannot recall paper or alter the unit's quality disposition. If the cancellation response is uncertain, check this same retained intent before another action.