# Retain an archive and review site recovery

Acknowledge a current archive before closure and review quality barriers separately.

Source: https://help.smartfact.ai/manuals/checkstation/archive-recovery-and-closure

Review edition: 25 October 2026

Roles: owner, supervisor

Site operations controls admission and complete retained-record archives. It does not grant quality release authority or repair physical work. The Owner should arrange the operational handover with Supervisors before draining or closing.

## Drain and resolve work

Use Change admission state and a meaningful Reason for admission change. Draining stops new starts while authorised existing inspections and decisions are resolved. Inspect the displayed unresolved-work blockers and arrange their proper quality disposition.

Do not cancel or release units simply to reduce a closure count. Each quality decision must remain true to the actual work. Active source, plan, instrument or restore barriers need their own review.

## Prepare and acknowledge the archive

Use Complete site export to request a private archive. Preparation is queued; inspect its request state or use Refresh archive status. If the response was lost, retry the same retained request or refresh its status before preparing another copy.

When ready, use Download complete site archive. Verify its SHA-256, open it and confirm it can be retained under your organisation's process. Use Acknowledge this exact archive with the verified hash and Archive review and retention reason.

Only a current acknowledged archive can satisfy the archive closure prerequisite. Further site changes require another current archive. A pending, failed or expired archive is insufficient. Retained files missing from storage must be reported through the archive evidence rather than replaced and called original.

## Close deliberately

Closure requires the draining state, no unresolved blockers and the current acknowledged archive. Review the displayed state and confirm the admission change only for the intended site. Commercial cancellation remains a separate Accounts decision.

The retention display describes current policy. Do not assume automatic destructive deletion merely because a retention period is discussed. Keep the agreed records and exit arrangements explicit.

## Review a technical restore

A restore creates a technical hold. Follow the responsible operations review, retain the verified recovery evidence hash and reason, then use Record technical review and return to draining when authorised. This does not automatically reopen new work or release units.

Supervisors separately inspect affected attempts and unit holds. Invalidated source, plan, instrument or restored work can require cancellation or revoked disposition and a fresh full inspection. Old station sessions and preparations cannot be reused as proof of current authority.

For unresolved physical or retained-file discrepancies, keep work stopped and escalate. A complete archive is retained evidence, not a reconstruction of measurements or physical events that were never recorded.